Planning projects at language level
When planning a project at language level, you include or exclude tasks for a particular target language and assign users or groups to its corresponding tasks. Access the Language Planning tasks assigned to you from the Inbox view.
About this task
Note: The Language Planning task is a custom task that is not included in any of the default workflow templates. To make use of it, administrators must include it in a custom workflow template.
Workflow tasks are skipped only if they are excluded from the project workflow. Tasks are never skipped automatically if they are part of a project workflow.
Note: At the moment, there are two options for viewing workflows and interacting with them: the Vertical view and the Phases view. The information in this topic refers to the Vertical view. For more information about the Phases view, see Phases view for workflows.
Procedure
- Connectez-vous à Trados Team (en cliquant sur ce lien : http://languagecloud.sdl.com/fr/lc).
- Accédez à l'affichage Boîte de réception.
- Sélectionnez l'onglet Nouveau.
- Identifiez la tâche et cochez la case correspondant à la ligne de tâche.
- Effectuez l'une des opérations suivantes :
- Si vous ne souhaitez pas vérifier les détails de la tâche, mais que vous souhaitez commencer à travailler immédiatement, sélectionnez Accepter.
- Si vous souhaitez vérifier les détails de la tâche (avant de l'accepter), sélectionnez la tâche, puis, dans la fenêtre [nom_tâche], vérifiez les détails de la tâche et sélectionnez Accepter.
- Sélectionnez l'onglet Actif.
- Identifiez la tâche et cochez la case correspondant à la ligne de tâche.
- Alternatively, to accept a task, open your project, select the Stages sub-tab, select the task you want to accept, expand the More Actions menu, and select Accept Task.
- In the task_name window, plan the project by:
- Deciding which workflow stages you want to include in or exclude from the project. A workflow stage consists of one or more tasks. The target languages of each Human task are ordered alphabetically. Note that, if you exclude a task or some target languages from a task, but then you decide to include the task back in the workflow, the assignees are restored, which means that you do not need to enter the assignees from scratch.
- Under Dynamic assignment, select an option to specify which users in the assigned group receive the assignment notification.
- Basic - the assignment notification is sent to all users
- Service type - the assignment notification is sent to all users who have matching service types
- Service type and language pairs - the assignment notification is sent to all users who have matching service types and languages
- Selecting Assign task for each human task, and then adding the available users (Users) or groups (Groups). When you perform the assignments, use the available filters (Current folder and above, Current folder only) to ensure that you identify and assign users easily.
Tip: If you want to assign the task to individual users who have the task-specific service, you can filter the available users by selecting the Only show users with matching service check box. For example, let's say you have 5 individual users, but only 2 of them have the Translate service set up. When assigning individual users to the Translation task, you can select the Only show users with matching service check box to only have the 2 users displayed, or you can keep the Only show users with matching service check box clear to have all 5 individual users displayed.Note: If you want to assign a task to the project creator, under Users, select Project Creator. However, if the project was created in Trados Customer Portal, do not use the Project Creator option for the tasks that can be performed in Trados Team, because Trados Customer Portal users do not typically have access to Trados Team.Note: If you want to assign a task to the designated project managers, under Users, select Project Managers. Designated project managers are specified either while creating projects or while editing the Settings > Project Information section of an existing project.Tip: If you purchased a subscription which includes AI analysis capabilities and if you assigned domains to your users, you can receive interactive suggestions when you assign tasks. Users who match in terms of their profile information (service type, language pair, domain) are suggested as eligible assignees for the following tasks: Translation, Linguistic Review, DTP, Final Check.
- If you want to assign groups to tasks, the system returns all groups which have a maximum of 50 users for selection. If you select several groups to assign them to the same task, and the total number of users in these groups exceeds 50 users, the system issues a warning that you must adjust your selected assignees and groups before you can save the workflow.
- For the Translation task and Implement Linguistic Review task, you need to specify the configuration. Select Configure and Assign Task, select a target language, and then select the cogwheel symbol. In the Configure_[target_name] right-hand-side pane, under Revision mode, select a configuration, and then select Save Configurations. Repeat the process for all the target languages of the Translation task and the Implement Linguistic Review task. To understand what each Translation configuration does, check this topic. To understand what each Implement Linguistic Review configuration does, check this topic.
- For the Hold for Feedback task, you need to specify the number of days after which the task is closed automatically with the status Elapsed. Select Configure and Assign Task, and then select the cogwheel symbol. In the Configure_[target_name] right-hand-side pane, under Close after (days) specify the number of days after which the task is closed automatically. The Close after (days) field has the default value of 90 days, and can have a minimum value of 1 day, and a maximum value of 365 days. The Hold for Feedback can be completed manually, but if it is not, automatic completion happens after the number of days specified in the Close after (days) field elapse.
- You can specify the number of days after which tasks are automatically completed by the system. The Close after (days) field is available for all Human tasks, except Error. The Close after (days) field is mandatory for and has a default value of 90 days for Hold for Feedback tasks. The Close after (days) field is optional for all Human tasks, except Hold for Feedback.
- If your workflow allows for files to be returned to previous workflow tasks even after these files went through a Desktop Publishing task, all the changes made to that file during the initial Desktop Publishing task must be redone or reapplied from scratch in the subsequent Desktop Publishing task.
- Configuring the number of times an Automated QA Check task runs. Select the task, and select Configure:
- If you enter the 0 value in the Number of QA Check returns field, then the Automated QA Check task runs once, but does not return the task back to Translation or Linguistic Review even if errors are detected.
- If you enter a value equal to or higher than 1 in the Number of QA Check returns field, then the Automated QA Check task runs as many times as specified, and returns the task back to Translation or Linguistic Review if errors are detected. The maximum value you can enter is 2 billion.
- If you select the Return until no QA Check errors check box, the Automated QA Check task runs as long as errors are found, irrespective of the number specified in the Number of QA Check returns field.
- Select Complete.