Termbase entries: levels and fields

Termbase entries consist of fields. Some termbase fields are created automatically. Others can be added when you create the termbase or edit it. You can create as many fields as you want and put them at different levels within the termbase entry.

The same field can appear more than once in a termbase entry. It may appear multiple times at the same level or at different levels.

Termbase field information is stored in the Termbase Definition. A separate field is required for each piece of information you want the termbase to hold. All fields defined for a termbase are present in every termbase entry. However, if a field is empty, it may not be displayed.

You can also export termbase definitions to a file.

Termbase entry field levels

You can create fields in a termbase entry at the following levels:

  • Entry level - This is the top level and holds information that applies to the entry, such as subject, notes, images, status, etc.
  • Language (or Index) level - holds information that is relevant to each specific language.
  • Term level - holds data that refers to the specific term, such as gender, context, definition, etc.

Termbase entry fields

When you create a new termbase, the following fields are available for termbase definition:

  • Entry number: the unique number given to each new termbase entry.
  • Language field: the language for the entry. A termbase entry can have multiple language fields.
  • Term field: a single term. There can be multiple Term fields under each Language.
  • History fields: a set of four system fields available at the entry and term level: Created by, Created on, Modified by, and Modified on. This set of fields is automatically managed by the system to track the username and the date/time for entry changes.
Descriptive fields

At the individual entry, language, or term field, you can manually add several descriptive fields to store information about the context in which the term is used:

  • Multimedia fields: use the Illustration field to add images, sound or video files for the entry.
  • Free text fields: use the Notes and Definition fields to add more details about the entry.
  • Picklist-type fields:
    • Subject - to indicate the domain to which the term belongs. For example: IT and Telecom, Finance and Insurance, General Marketing.
    • Status - to indicate if the term is Approved, Preferred, or Forbidden.
    • Type - to indicate if the term is an Acronyms, or if it's using the Full or Short form.
    • Part of Speech - to indicate the grammatical category.