Managing users

While logged in as an administrator, use the User Management button in the Settings menu to create, modify or delete a user. You can select a user group or company code to which to assign the user.

Procedure

  1. For each user group you want to configure, create a new usergroup.xml file with name as the user group you want to add for each collection, add a configuration file for the new group to one of the following folders.
    • If you use Contenta S1000D, add the file to the templates\collections\COLLECTION\working\usergroups\ subfolder of the LiveContent S1000D home directorywhere COLLECTION is the name of the collection you are adding a configuration file for.

    • If you do not use Contenta S1000D, add the file to the collections\default\working\usergroups\ subfolder of the LiveContent S1000D data directory

      and restart LiveContent S1000D or select F5 to refresh.

    • If you have an IETM, add the file to the \data\working\usergroups\ subfolder and restart the IETM.

    To create a user group publisher, create a publisher.xml file with the following contents.
    <user_group>
       <id>publisher</id>
       <group_name>PUBLISHER</group_name>
       <rights>00</rights>
    </user_group>
  2. For each company code you want to configure, create a new companycode.xml file with name as the company code you want to add for each collection, add a configuration file for the new company code to one of the following folders:
    • If you use Contenta S1000D, add the file to the templates\collections\COLLECTION\working\compcodes\ subfolder of the LiveContent S1000D home directory

      where COLLECTION is the name of the collection you are adding a configuration file for.

    • If you do not use Contenta S1000D, add the file to the collections\default\working\compcodes\ subfolder of the LiveContent S1000D data directory

      and restart LiveContent S1000D or select F5 to refresh.

    • If you have an IETM, add the file to the \data\working\compcodes\ subfolder and restart the IETM.

    To create a company code companyabc, create a companyabc.xml with the following contents.
    <compcode>
       <comp_name>companyabc</comp_name>
    </compcode>
  3. For each user group you want to modify, do the following.
    • If you use Contenta S1000D, modify the file to the templates\collections\COLLECTION\working\usergroups\ subfolder of the LiveContent S1000D home directory

      where COLLECTION is the name of the collection you are adding a configuration file for.

    • If you do not use Contenta S1000D, modify the file to the collections\default\working\usergroups\ subfolder of the LiveContent S1000D data directory

      and reopen User Management in LiveContent S1000D to refresh.

    • If you have an IETM, modify the file to the \data\working\usergroups\ subfolder and restart the IETM.

  4. For each company code you want to modify, do the following.
    • If you use Contenta S1000D, modify the file to the templates\collections\COLLECTION\working\compcodes\ subfolder of the LiveContent S1000D home directory

      where COLLECTION is the name of the collection you are adding a configuration file for.

    • If you do not use Contenta S1000D, modify the file to the collections\default\working\compcodes\ subfolder of the LiveContent S1000D data directory

      and reopen User Management in LiveContent S1000D to refresh.

    • If you have an IETM, modify the file to the \data\working\compcodes\ and restart the IETM.
  5. For each user group you want to delete, do the following.
    • If you use Contenta S1000D, remove the file to the templates\collections\COLLECTION\working\usergroups\ subfolder of the LiveContent S1000D home directory

      where COLLECTION is the name of the collection you are adding a configuration file for.

    • If you do not use Contenta S1000D, remove the file to the collections\default\working\usergroups\ subfolder of the LiveContent S1000D data directory

      and reopen User Management in LiveContent S1000D to refresh.

    • If you have an IETM, remove the file from the \data\working\usergroups\ subfolder and from the application data directory \working\usergroups and restart the IETM. For information about the Application Data directory location, see Configuring where configuration files for Run from CD are located.
  6. For each company code you want to delete, do the following.
    • If you use Contenta S1000D, remove the file to the templates\collections\COLLECTION\working\compcodes\ subfolder of the LiveContent S1000D home directory

      where COLLECTION is the name of the collection you are adding a configuration file for.

    • If you do not use Contenta S1000D, remove the file to the collections\default\working\compcodes\ subfolder of the LiveContent S1000D data directory

      and reopen User Management in LiveContent S1000D to refresh.

    • If you have an IETM, remove the file from the \data\working\compcodes\ subfolder and from the application data directory \working\compcodes subfolder and restart the IETM. For information about the Application Data directory location, see Configuring where configuration files for Run from CD are located.

      Regarding the application data directory

  7. In the top bar banner, select the Settings icon.
    The Settings menu is displayed.
  8. From the Settings menu, select the User Management button.
    The User Management menu is displayed.
  9. To create a user, from the User Mangement menu, select Add and set the fields as follows:
    PropertyDescription
    Login NameThe name of the user
    PasswordThe password of the user (must contain more than four characters)
    Confirm PasswordRe-enter the password of the user
    User GroupSelect a group from the dropdown list
    Last NameThe last name of the user
    First NameThe first name of the user
    Middle NameThe middle name of the user
    E-mailThe user's e-mail address
    Confirm E-mailRe-enter the user's e-mail address

    Then select Save.

  10. To modify a user, select a user from the user list, select Edit and modify the user's information. Then select Save.
  11. To delete a user, select a user from the user list, select Delete and then select OK.
  12. select Close.