Managing assignments in vendor order templates

Open a VOT (vendor order template) to manage the users and groups which will be assigned to your tasks.

Procedure

  1. Log in to Trados Enterprise (by accessing this link: http://languagecloud.sdl.com/lc).
  2. Go to the Vendors view.
  3. Select the vendor name.
  4. Select the Order Templates tab.
  5. Select an order template to open it.
  6. Under Service Type, change the current service type or add new ones.
  7. Under Assignments, configure the managers for each language pair. From the Managers list, select and add the relevant vendor project managers (user or groups). Note that the users you add here must be members of the Vendor Project Manager group. These are the users who perform the Vendor Quote Review task. You can specify manager values at two levels:
    • To select specific managers for each source language, identify the MANAGERS column, and for each source language, select your users and groups. If you do not assign any other managers at target language level, then the users or groups you selected at source-language level apply to all the target languages under that source language.
    • To select specific managers for each target language, identify the MANAGERS column, and for each target language, select your users and groups.
    In brief, you can specify managers at source level, or at target level. If the target level does not have any assigned managers, then the manager values are inherited from the source level. If both the source and the target levels have assigned managers, then the values specified at target level take precedence. Here is an example. You configured a VOT which has the following language pair: English (source) -French(target), German (target). Managers perform the Vendor Quote Review (VQR) task.

    Scenario 1 - You assign managers only at source-language level (English).

    If you do not set any managers at target level (German, French), both the German and the French VQR tasks will be assigned to the Vendor Dynamic group (which is a group consisting of Vendor Project Managers).VOT Managers scenario 1

    Scenario 2 - You assign managers at target-language level only.

    If you set managers at target level (German, French), the German VQR task will be assigned to Translator German, while the French VQR task will be assigned to Translator French.VOT managers - Scenario 2

    Scenario 3 - You assign managers at source-language level, and for German.

    The French VQR task will be assigned to Translator French, while the German VQR task will be assigned to Vendor Dynamic.VOT managers Scenario 3
  8. Under Assignments, configure the assignees for each language pair. Note that the users you add here must be members of the Vendor Project Manager group. These are the users who perform the tasks specified in the Service Type field. You can specify assignee values at two levels:
    • To select specific assignees for each source language, identify the ASSIGNEES column, and for each source language, select your users and groups. If you do not specify any other assignees at target language level, then the users or groups you selected at source-language level apply to all the target languages under that source language.
    • To select specific assignees for each target language, identify the ASSIGNEES column, and for each target language, select your users and groups.
    In brief, you can specify assignees at source level, or at target level. If the target level does not have any specified assignees, then the assignee values are inherited from the source level. If both the source and the target levels have assignees, then the values specified at target level take precedence. Here is an example. You configured a VOT for the Translation service type (task) which has the following language pair: English (source) -French(target), German (target). For this example ,assignees will work on a Translation task.

    Scenario 1 - You select assignees only at source-language level (English).

    Both the German and the French Translation tasks will be assigned to Dynamic Translators.VOT assignees Scenario 1

    Scenario 2 - You select assignees at target-language level only.

    The German Translation task will be assigned to Translation German, while the French Translation task will be assigned to Dynamic Translators.VOT assignees Scenario 2

    Scenario 3 - You select assignees at source-language level, and for German.

    The French Translation task will be assigned to Dynamic Translator, while the German Translation task will be assigned to Translator German.VOT assignees Scenario 3
  9. You can perform several operations on your managers and assignees, by identifying the relevant row, and selecting the three vertical dot menu menu:
    OptionDescriptionSource-language levelTarget-language level
    Copy managersCopies managers from the selected row
    Paste managersPastes managers from one row to another
    Apply Managers to all source and target languagesApplies the managers in the MANAGERS column to all the source languages and target languages
    Apply Managers to all target languages from this sourceApplies the managers in the MANAGERS column to all the target languages under the selected source
    Apply Managers to for this target language in all available source languagesApplies the assignees in the MANAGERS column to all the other target languages irrespective of the source language
    Copy assigneesCopies assignees from the selected row
    Paste assigneesPastes the selected assignees from one row to another
    Apply Assignees to all source and target languagesApplies the assignees in the ASSIGNEES column to all the source languages and target languages
    Apply Assignees to all target languages from this source languageApplies the assignees in the ASSIGNEES column to all the target languages under the selected source
    Apply Assignees to for this target language in all available source languagesApplies the assignees in the ASSIGNEES column to all the other target languages irrespective of the source language
  10. Select Save.