File assignment notifications

SDL Trados GroupShare sends out email notifications to the users assigned to work on the SDL Trados GroupShare project files.

Email notifications keep the users involved in a SDL Trados GroupShare project up-to-date on the status of current assignments.SDL Trados GroupShare sends the notifications to the email address that you specify in the User Account Details window when you create or edit a SDL Trados GroupShare user.

File assignment notifications sent by email:

  • Inform users they are added/removed from the list of users assigned to work on the files in the current phase.
  • Inform users that other users are added/removed from the list of users working on the files in the current phase.
  • Inform users they can start/stop working on the files in the current phase.
  • Give users direct access to their project assignments via links.
  • Eliminate the project manager's task to inform users about assignments manually.
  • Eliminate the user's task to manually connect to the relevant project.

New assignment/Phase change notification email for SDL Trados Studio

When you change the phase for one or more files or when you receive a new assignment, SDL Trados GroupShare sends out a Files Ready For You email message. This email notifies the users assigned to work on the files in the current phase that they can start working on the files.

Users with Check Out My Files permissions can now check out the files from the SDL Trados GroupShare server and start working on them in SDL Trados Studio. After completing the assignment and checking in the files, users with Change Current Phase permission can advance the files to the next project phase. If the users are not assigned to the new phase as well, or do not have Check Out any Files permission, they are no longer able to access the files.

If there are other users already assigned to work on the files in the next phase, SDL Trados GroupShare sends the new users a Files Ready For You email message.

New assignment/Phase change notification email for SDL Online Editor

When you change the phase for one or more files or when you receive a new assignment, SDL Trados GroupShare sends out a Files Ready For You email message. This email notifies the users assigned to work on the files in the current phase that they can start working on the files.

Users can now start translating the assignment in SDL Online Editor by clicking the file name in the notification email. SDL Online Editor allows several concurrent users to work on the same assignment, at the same time. All users can check in their changes, but only the last user who works on the file can change the file phase. Moreover, users having a Project Manager role can force the check in of files at any time.

If there are other users already assigned to work on the files in the next phase, SDL Trados GroupShare sends the new users a Files Ready For You email message.

Assignment changed/Removed notification email for SDL Trados Studio

When you change the users assigned to work on the files in the current phase, SDL Trados GroupShare sends out one of the Assignment Changed email messages. These emails notify the users already assigned to work on the files in the current phase that other users have been added/removed from the list of users assigned to work on the same files.

The users who are removed from the list of users working on the files in the current phase receive an Assignment Removed email message. This email informs the unassigned users that they can stop working on the files.

Assignment changed/Removed notification email for SDL Online Editor

When you change the users assigned to work on the files in the current phase, SDL Trados GroupShare sends out one of the Assignment Changed email messages. These emails notify the users already assigned to work on the files in the current phase that other users have been added/removed from the list of users assigned to work on the same files.

Email templates

SDL Trados GroupShare uses a predefined email template which defines the format and appearance of the notification emails and the information they contain. You can use your own email template to customize the email notifications that SDL Trados GroupShare sends. You can specify customized email templates when you first install SDL Trados GroupShare or at any time from the Trados GroupShare Console.

Default Phase change email

Default Assignment removed email