Assigning Address Books to Publications

Before you begin

The following table describes the rights required to add Address Books to a Publication:

ActionRequired right
Add/remove Address Books to/from PublicationPublication Management rights

About this task

Address Books are created at a System Administration level. You then need to assign Address Books to Publications to make them available to users so that users who have access to this Publication and who have Contact Management rights and the necessary permissions can create and manage Contacts within Address Books.

Procedure

  1. In Content Manager Explorer, select a Publication from the list view and do one of following:
    • Choose Properties from the context menu.
    • Click the Open button on the toolbar.
    The Publication properties dialog opens.
  2. Click the Audience Management tab:
  3. Select an Address Book from the Available Address Books and click Add to add it to the Allowed Address Books.
  4. To remove an Address Book, select an Address Book from the Allowed Address Books and click Remove.
  5. For each Address Book in the Available Address Books list, select the Address Book and select or deselect the Synchronize Address Book check box to keep the Contacts in the Address Book in sync with Contacts on the presentation side.
  6. Click Save and Close.

Results

Outbound E-mail adds (or removes) the Address Books to the Publication Address Books node. If you add more than one Address Book to a Publication, an All Contacts node is added automatically containing all Contacts available within the Publication.

What to do next

To set security on Contacts, see Contact Management rights and permissions