Checking in an item

You can check in an item that you have checked out.

Before you begin

To check in an item, you must have rights for the item and write permissions for the containing Folder or Structure Group.

About this task

The check-in action does not apply to items that are checked out through a Workflow Process. Items in Workflow are checked in after the last activity in the associated Workflow Process is completed.

Procedure

  1. To check in an item, access the Folder or Structure Group in which the item is stored.
  2. Select the item you want to check in and do one of the following:
    • In the Home tab of the Ribbon, click Check in.

    • In the Workflow tab of the Ribbon, click Check in.

Results

The item is checked in and becomes the current version of the item. Other users can now open and edit the item. All items that use this item now use the checked in version of the item.

BluePrinting—in any Child Publications that use the shared item, the shared version is the checked-in version.

Version number—the version number increases to the next whole number. For example, if the checked-out version number was 1.8, the checked-in version number is 2.0.