Comparing Activities

About this task

You can open a finished or active Workflow Process to view the progress and status of an item as it progressed, or is progressing, through workflow. If you have Track changes between Activity steps enabled, you can compare activities to view content changes.

Information on a Workflow Process is available in the following lists:

  • The Work List shows the Workflow Processes the user has worked on or is working on.
  • The Process Histories show the system-wide finished Workflow Processes (system administrators)
  • The Process Instances show the system-wide active Workflow Processes (system administrators)

Procedure

  1. In Content Manager Explorer, navigate to one of the following lists: Work List, Process Histories, or Process Instances.
  2. Right-click a Workflow Process in the list that appears, and choose Open from the context menu.
    The item open in the Workflow tab which displays all the Activities in the Workflow:

    You can filter the Activity list by selecting the dropdown arrow of a column header and selecting an item from the dropdown list.

    The dialog also displays the current status of the Workflow Process for this item. Note that a Forced Finish status is the result of a (Workflow) Administrator who forcibly finished the process.

  3. To compare the item at two stages in the Workflow Process, select two Activities in the list and click the Compare button. The Compare dialog appears:

    The Compare dialog lists the Activities with snapshots in the drop-down menus. You can select any two Activities you want to compare.

  4. To preview the item at a certain stage in the Workflow Process, select that item and click Preview. The Preview dialog opens and shows the snapshot.