Configuring a user

If you have system administration privileges, you can add users to groups and grant the user scope that includes the Publication.

About this task

You can configure the following user security settings:

Grant a user membership to a group
After you add a user to the Content Manager, you make the user a member of a group in specific Publications. The user will then have the rights and permissions that are assigned to the group. For example, the group Author has access to all Publications. You can add one or more users to the group Author and determine the Publications in which each user is a member of that group. For information about creating groups, see User groups.
Grant a user System Administration privileges
System administrators have full access to all Content Manager functionality and Publications. You cannot remove your own system administration privileges, delete your own user, or disable yourself while you are a System Administrator.
Disable a user
If a user is no longer using the Content Manager, you can disable a user. If you want to add a user back to the system at a later date, do not delete the user: disable the user account instead.

Procedure

  1. Open the Content Manager Explorer.
  2. To add a user to a group:
    1. Navigate to System Administration > Access Management > User Management.
    2. Click User Management.
    3. In the list view, select the user you want to edit.
    4. Click the Open button on the toolbar.
    5. In the User Window that appears, click the Member Of tab.
    6. Click the Add button. A list of groups appears.
    7. Select one or more groups and click OK.
    8. Highlight the group in the Name pane. In the Membership Scope pane, select the Publications in which you want this membership to apply. You can select individual Publications or All Publications.
    9. Click the Save and Close button.
  3. To give a user system administration privileges:
    1. Navigate to System Administration > Access Management > User Management.
    2. Click on User Management.
    3. Select the user you want to edit.
    4. Click the Open button on the toolbar.
    5. In the Edit User window that appears, select System Administration.
    6. Click Save and Close on the toolbar.
  4. To disable a user:
    1. Navigate to System Administration > Access Management > User Management.
    2. Click User Management.
    3. In the List View, select the user you want to edit.
    4. Click the Open button on the toolbar.
    5. In the window that appears, uncheck the Enabled check-box.
    6. Click the Save and Close button.

Results

If you added a user to a group, the user is a member of the specified groups in the Publications specified by Membership scope. The user has the Permissions and Rights of the groups in the specified Publications.

If the user is granted system administrator privileges, the user can now access all system administration options in the Content Manager.

If you disabled the user, the user and all the user’s group memberships are disabled. To reactivate the user account, check the Enabled box.