Localizing items
Before you begin
- The User has rights for the item they want to localize (see Editing group rights)
- You have localize permission for the containing organizational item (Structure Group, Folder, Category) (see Editing group permissions)
- The item is a shared item
About this task
In a Child Publication, you can create a local copy of a shared item. When you localize a shared item, you create a local copy of the item that users can edit. If an item is a local copy, you can also unlocalize it to revert to the shared item from the Parent Publication. You can localize the following types of shared items:
- Category
- Component
- Component Template
- Folder
- Keyword
- Multimedia Component
- Page
- Page Template
- Schema (any type)
- Structure Group
- Target Group
- Template Building Block
- Virtual Folder
- Workflow Process Definition
Procedure
- To localize an item, in Content Manager Explorer, use the navigation tree and list view to locate the item you want to localize.
- Select the item and right-click to access the context menu.
- Select BluePrinting > Localize.
Results
After you localize an item, users can edit the item. Users cannot delete or cut-and-paste a localized item, because it is a copy of an item originally shared from the Parent Publication.
If users want to remove the local copy and use the shared item, they can unlocalize the local copy. If a user localizes a Folder, Structure Group, or Category, the Content Manager does not localize the items contained in these organizational items.
If the Publication in which you localize the item is a Parent Publication, any Child Publications that use the shared item will now share the localized item from this Publication.
If the item has an associated Workflow Process in this Publication, the first time a User edits and saves the item, the Content Manager places the item in Workflow and assigns it to the User that edited the item.
| If you localize a... | ...these items will stop using the shared item and use the local copy instead |
|---|---|
| Category | Schemas, Target Groups, Component Templates |
| Component | Pages; Component Links in other Components |
| Component Template | Pages; dynamic Component Presentations; possible references in other Page Templates and Template Building Blocks |
| Embedded Schema | Schemas |
| Folder | Templates that use folder metadata fields |
| Keyword | Components; metadata fields; Target Groups, if the Keyword is used in its Tracking Keys; other Keywords, if the localized Keyword is used in Related Keywords; Virtual Folders, if the Keyword is used as search criteria in the Virtual Folder Configuration |
| Metadata Schema | Metadata fields in Folders, Structure Groups, Publication and Pages |
| Multimedia Component | Pages; Multimedia Links in other Components |
| Multimedia Schema | Multimedia Component |
| Page | no effect |
| Page Template | Pages, possible references in Component Templates and Template Building Blocks |
| Schema | Component |
| Structure Groups | no effect |
| Target Groups | no effect |
| Template Building Block | Component Templates; Page Templates |
| Virtual Folder | no effect |
| Workflow Process Definition | any Page or Component associated with the Workflow Process |
Localizing an item also has consequences for the operations a user can perform on the item. The following overview explains which operations are impossible in a localized item.
| If the localized item is a... | Users cannot.. |
|---|---|
| Category |
|
| Component | Change the Schema upon which it is based |
| Component Template |
|
| Folder | No restrictions |
| Keyword |
|
| Multimedia Component | Change the Schema upon which it is based |
| Page | No restrictions |
| Page Template | No restrictions |
| Schema |
|
| Structure Group | No restrictions |
| Target Group | No restrictions |
| Template Building Block | No restrictions |
| Virtual Folder |
|
| Workflow Process Definition | No restrictions |