Planning projects at language level

When planning a project at language level, you include or exclude tasks for a particular target language and assign users or groups to its corresponding tasks. Access the Language Planning tasks assigned to you from the Inbox view.

About this task

Unlike the Project Planning task, which covers the entire workflow, you can have multiple Language Planning tasks as part of the same workflow.

Special consideration needs to be given to vendor assignment.

Workflow tasks are skipped only if they are excluded from the project workflow. Tasks are never skipped automatically if they are part of a project workflow.

Procedure

  1. Log in to Trados Enterprise (by accessing this link: http://languagecloud.sdl.com/lc).
  2. Go to the Inbox view.
  3. Select the New tab.
  4. Identify the task and select the check box corresponding to the task row.
  5. Do one of the following:
    • If you don't want to check the task details, but want to start working straight away, select Accept.
    • If you want to check the task details (before accepting it), select the task, and in the [task_name] window, check the task details and select Accept.
  6. Select the Active tab.
  7. Identify the task and select the check box corresponding to the task row.
  8. Alternatively, to accept a task, open your project, select the Stages sub-tab, select the task you want to accept, expand the More Actions menu, and select Accept Task.
  9. In the task_name window, plan the project by:
    • Deciding which workflow stages you want to include in or exclude from the project. A workflow stage consists of one or more tasks. The target languages of each Human task are ordered alphabetically. Note that, if you exclude a task or some target languages from a task, but then you decide to include the task back in the workflow, the assignees are restored, which means that you do not need to enter the assignees from scratch.
    • Under Dynamic assignment, select an option to specify which users in the assigned group receive the assignment notification.
      • Basic - the assignment notification is sent to all users
      • Service type - the assignment notification is sent to all users who have matching service types
      • Service type and language pairs - the assignment notification is sent to all users who have matching service types and languages
    • Selecting Assign task for each human task, and then adding the available users (Users), groups (Groups) or vendors (Vendors). When you perform the assignments, use the available filters (Current folder and above, Current folder only) to ensure that you identify and assign users easily.
    • For the Translation task and Implement Customer Review task, you need to specify the configuration. Select Configure and Assign Task, select a target language, and then select the cogwheel symbol. In the Configure_[target_name] right-hand-side pane, under Revision mode, select a configuration, and then select Save Configurations. Repeat the process for all the target languages of the Translation task and the Implement Customer Review task. To understand what each Translation configuration does, check this topic. To understand what each Implement Customer Review configuration does, check this topic.
    • If you want to assign groups to tasks, the system returns all groups which have a maximum of 50 users for selection. If you select several groups to assign them to the same task, and the total number of users in these groups exceeds 50 users, the system issues a warning that you must adjust your selected assignees and groups before you can save the workflow.
    • For the Linguistic Review task and the Customer Review task, you need to specify the configuration. Select Configure and Assign Task, select a target language, and then select the cogwheel symbol. In the Configure_[target_name] right-hand-side pane, under Review mode, select a configuration, and then select Save Configurations. Repeat the process for all the target languages of the Linguistic Review task and the Customer Review task. You can choose the same configuration for all target languages or a different configuration for each target language. To understand what each Linguistic Review configuration does, check this topic. To understand what each Customer Review configuration does, check this topic.
    • For the Hold for Feedback task, you need to specify the number of days after which the task is closed automatically with the status Elapsed. Select Configure and Assign Task, and then select the cogwheel symbol. In the Configure_[target_name] right-hand-side pane, under Close after (days) specify the number of days after which the task is closed automatically. The Close after (days) field has the default value of 90 days, and can have a minimum value of 1 day, and a maximum value of 365 days. The Hold for Feedback can be completed manually, but if it is not, automatic completion happens after the number of days specified in the Close after (days) field elapse.
    • For the Customer Review task, you need to specify the number of days after which the task is closed automatically with the status Elapsed. Select Configure and Assign Task, and then select the cogwheel symbol. In the Configure_[target_name] right-hand-side pane, under Close after (days) specify the number of days after which the task is closed automatically. The Close after (days) field has the default value of 90 days, and can have a minimum value of 1 day, and a maximum value of 365 days. The Customer Review can be completed manually, but if it is not, automatic completion happens after the number of days specified in the Close after (days) field elapse.
    • You can specify the number of days after which tasks are automatically completed by the system. The Close after (days) field is available for all Human tasks, except Vendor Quote Review, Vendor Quote Approval, and Error. The Close after (days) field is mandatory for and has a default value of 90 days for Hold for Feedback and Customer Review tasks. The Close after (days) field is optional for all Human tasks, except Hold for Feedback and Customer Review.
    • If your workflow includes both a Translation and a Linguistic Review task, make sure you correlate configurations correctly. Check this topic for more details.
    • If your workflow includes both a Customer Review and an Implement Customer Review task, make sure you correlate configurations correctly. Check this topic for more details.
    • If your workflow allows for files to be returned to previous workflow tasks even after these files went through a Desktop Publishing task, all the changes made to that file during the initial Desktop Publishing task must be redone or reapplied from scratch in the subsequent Desktop Publishing task.
    • Configuring the number of times an Automated QA Check task runs. Select the task, and select Configure:
      • If you enter the 0 value in the Number of QA Check returns field, then the Automated QA Check task runs once, but does not return the task back to Translation or Linguistic Review even if errors are detected.
      • If you enter a value equal to or higher than 1 in the Number of QA Check returns field, then the Automated QA Check task runs as many times as specified, and returns the task back to Translation or Linguistic Review if errors are detected. The maximum value you can enter is 2 billion.
      • If you select the Return until no QA Check errors check box, the Automated QA Check task runs as long as errors are found, irrespective of the number specified in the Number of QA Check returns field.
  10. Select Complete.